Accountable to: President
General Summary: Under the direction of the University President, the Vice President for Administration & Finance serves as the Chief Financial Officer of the University. The VPAF administers the University budget as well as supervises the Business Office, Human Resources, Office of Financial Aid, Facilities, Security and Safety, and the Office of Information Technology. The VPAF is also responsible for the outsourced Bookstore, general contract administration, regulation administration, The University’s annual budget, fiscal policies, and other services as assigned. The VPAF works closely with various State of North Dakota governing and regulating agencies.
Primary Responsibilities:
Business Office - Responsible for the accurate accounting and budgeting of appropriated and non-appropriated funds to include payroll and student accounts. Human Resources - Responsible for talent acquisition, salary administration, employee training, and appropriate application of HR policies, procedures, and practices. May coordinate on the process of position creation and management. Student Financial Aid - Responsible for accurate accounting and disbursement of student financial aid; federal funds, scholarships, grants, waivers, and awards used by students for tuition, books, and fees. Facilities Management - Responsible for the maintenance and cleaning of all buildings and grounds of the University. Provides oversight for new construction and renovation of buildings. Campus Safety and Security - Provides security services 24/7, Clery Act reporting, and safety measures. Information Technology Center - Provides for the physical infrastructure, security and support of all campus network and communication lines, computers and related I.T. equipment on campus. Bookstore - Responsible for the oversight of bookstore operations (currently contracted with Barnes & Noble) Coordination with North Dakota University System office - Responds to requests for information from the NDUS and SBHE, assists with presentations as necessary and serves as a member of the NDUS Administrative Affairs Council. Budget Administration - Coordinates the budget requests and development processes. Serves on the Strategic Planning and Budget Council. Serves on the Faculty Senate Salary and Budget Committee. Contract Administration - Executes most contracts and works with assigned attorney to ensure compliance with state laws.
Secondary Responsibilities:
Dining Services - Coordinates with the VPSA to manage the food services contract (currently contracted with Sodexo). Sets board rates in conjunction with food services personnel. Residence Life - Coordinates with the VPSA to maintain residence halls for safety, security, and student satisfaction. Accounts for charges and receipts regarding student residence fees. Sets room rates in connection with residence life personnel. Dakota College at Bottineau - Coordinates with DCB personnel to provide advice and assistance as necessary.
Performance Standards
Fulfills defined responsibilities for the position and sets strategic annual professional goals and objectives. Participates actively as a team member of President’s Staff and University Cabinet. Monitors the work performance of staff, clearly communicates expectations and responsibilities, conducts evaluations, and takes corrective actions as necessary. Provides professional development opportunities for staff, and orients staff to university practices, procedures, and policies. Ensures an inclusive and participatory working climate in which staff members are empowered and free to express themselves in a non-threatening environment, promoting civility, creativity, and professionalism. Follows established policies and practices. Responds to supervisory instructions and guidelines in a timely and responsible manner. Meets all expectations for university staff members’ professional conduct. Accountable for the following first-level reports:
Associate VPAF/Controller Director, Bookstore Director, Facilities Management Director, Financial Aid Director, Human Resources Director, Campus Safety & Security Co-Directors, Information Technology Center
Minimum Qualifications:
Baccalaureate degree in finance, administration, accounting, or a directly related discipline from a regionally accredited institution. Minimum of eight (8) years successful and progressive experience and background in leadership and administrative roles, with direct and administrative fiscal experience in a college or university setting Outstanding communication skills
Preferred Qualifications:
1. Graduate degree in finance, administration, accounting, or a directly related field or CPA certification preferred
2. ND Veteran’s Preference applies
Other Significant Characteristics:
Be an individual with high integrity, principles, and work ethic. Endorse the principles of shared governance, inclusive and research-based decision making. Possess a philosophy that is aligned with the institutional mission and core values and possess the ability to work constructively and fairly with faculty, students, staff, and other stakeholders of the University. Possess a “can-do” attitude, approach problems and issues objectively, responsibly, while cooperatively exploring options and solutions. Possess the abilities to provide effective leadership and to facilitate effective long-term strategic planning guided by a clear vision. Provide responsible supervision and support of employees. Make high-quality judgments and decisions based upon institutional data and input. Have the ability to manage resources effectively, fairly, and positively. Be experienced interacting with auditors, government officials, and legislators. Be active professionally and aware of current developments in professional arenas, with the experience or interest in becoming an active participant in professional organizations. Be willing to be an active and visible participant in the life of the University and the greater community. Please Note - The reviewing of potential candidates will begin on August 13th, 2023
The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Additional Information Equal Opportunity and Non-Discrimination Statement: Minot State University (MSU) is committed to the principle of equal opportunity in education and employment. MSU does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity and expression, genetic information (GINA), marital or parental status, veteran’s status, citizenship status, public assistance status, participation in lawful off-campus activity, spousal relationship to current employee, or other protected status under federal, state, or local law. MSU complies with all federal and state non-discrimination, equal opportunity and affirmative action laws, orders and regulations, including complying with the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972. This policy applies to admissions, enrollment, scholarships, loan programs, participation in University activities, employment, and access to participation in, and treatment in all University programs and activities.
For more information, or for accommodations contact: hr@minotstateu.edu. For Relay Services: Relay North Dakota
ND Veteran's Preference: North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
JobiqoTJN. Keywords: VP Administrative Services, Location: Minot, ND - 58702
